We are looking for a part-time Senior Bookkeeper to join Fire & Flow on a 1 year fixed-term maternity cover basis.

This is a flexible role, ideally suited to someone experienced and confident managing day-to-day bookkeeping tasks within a growing small business. You will support the smooth running of our finance administration, helping to keep records accurate, payments organised, payroll information up to date, and key financial processes running smoothly.

The role will involve working across multiple areas of the business, so strong organisation and attention to detail are essential.

More about us:

Fire & Flow is a specialty coffee roastery based in the Cotswolds, supplying high-quality coffee to a growing network of wholesale partners, alongside operating a large, high-volume brunch cafe on site.

We’re a growing business with big plans, and we are looking for an organised, accurate, and reliable Senior Bookkeeper to support our finance function during a period of maternity cover.

Key Responsibilities

Bookkeeping & Financial Administration

• Maintain accurate bookkeeping records across the business
• Manage customer and supplier queries
• Process and post invoices through Dext and Xero
• Track down missing invoices and supporting documentation where required
• Reconcile bank transactions in Xero
• Maintain organised digital finance records and documentation
• Support month-end finance administration

Accounts Payable & Supplier Payments

• Process supplier invoices and ensure they are recorded correctly
• Prepare supplier payment runs and ensure payments are made on time
• Liaise with suppliers regarding queries, missing invoices, and statements
• Ensure supplier accounts are accurate and kept up to date

Accounts Receivable & Customer Accounts

• Support with sales invoices, customer payments, and credit control where required
• Send customer statements and follow up with customers where needed
• Help ensure customer records and balances are accurate and up to date

VAT & Compliance Support

• Prepare and submit quarterly VAT group returns across our group of companies
• Liaise with external accountants on queries where required
• Help ensure finance records are maintained clearly for reporting, VAT, and compliance purposes

Payroll & HR Finance Admin

• Prepare & submit monthly payroll including distributing tips
• Review hours worked and flag any queries around breaks, comments, or timesheet issues
• Pull sickness & holiday reports and support accurate pay calculations
  
• Review pension submissions
  
• Prepare HMRC payment information
  
• Carry out gross-to-net checks and reconciliation controls
  
• Prepare payroll-related journals, including tips journals

Management Accounts & Reporting Support

• Support management accounts review across group companies
  
• Check figures for reasonableness and flag anything that looks unusual
  
• Assist with reporting and finance admin as required
• Help maintain clear, accurate, and consistent finance processes

Systems & Process Support

• Support the smooth running of finance systems including Xero, Dext, Shopify, Square, and other related integrations
• Help identify opportunities to improve processes and efficiencies
• Support stock processes for the business

What We’re Looking For

Essential

• Strong bookkeeping experience, ideally within a small business
  
• Experience using Xero
  
• Good Excel skills
  
• Strong attention to detail
  
• Highly organised and reliable
  
• Able to work independently and manage workload effectively
  
• Good communication skills and confidence liaising with suppliers and customers
  
• Comfortable working in a growing small business environment

Desirable

• AAT qualification, Level 3 or above
  
• Experience supporting payroll administration
  
• Experience supporting VAT returns

Personal Attributes

• Organised and detail-focused
  
• Trustworthy and discreet with confidential information
  
• Proactive and happy to get stuck in
  
• Comfortable working flexibly within a small team
  
• Able to spot when something does not look right and confident enough to flag it

What We Offer

• Flexible part-time hours, approximately 10-25 hours per week
  
• Opportunity to join a growing speciality coffee business
  
• A varied finance role within a friendly, ambitious team
  
• Supportive working environment
  
• Team perks such as free coffee, discounts on beans and brewing gear, and access to team coffee cuppings
• The chance to be part of a business with exciting plans

How to Apply

Please send your CV and a short cover letter outlining your experience and interest in the role to hello@fireandflow.co.uk

Fire & Flow is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.